Exhibitors


InterContinental Hotel - Athens, Greece

The Conference Exhibition is an integral part of the Spring Educators Conference (FLC).
NESA encourages delegates to visit the exhibit space by locating coffee breaks within the exhibition.
Below are important details for NESA exhibitors in Athens:

Exhibitor Registration Fee

The exhibitor fee structure is designed so that registration and table fees are combined.

Fees include: registration for one exhibitor (representative), one exhibit table, conference program, nametag, conference gift, social events (Welcome Reception March 30, Gala Evening March 31), lunch on Friday, Saturday and Sunday (March 30 & 31, April 1), and coffee breaks.

Spring Educators Conference 'Early Bird' Registration Fees (until February 20):

  • 1 Exhibitor Affiliate registration + 1 exhibit table*: $1,270
  • 1 Exhibitor non-Affiliate registration + 1 exhibit table: $2,185
  • Additional exhibitor: $320

For any questions about registration, please contact Aristea Evangelou at conferences@nesacenter.org

Exhibition Hours

The exhibit is open during conference hours. The Conference Schedule will be posted soon. Generally, most exhibitors are at their booths each morning before the plenary session or workshops begin, and during high-traffic times, eg, coffee breaks and the start/end of lunch.

Shipping Materials to Athens

Shipping information will be posted later this Fall. Thank you.

Set-Up

Exhibitors may set-up the day before the conference, Thursday, March 29. Exact time TBA.

If you do not need a lot of set-up time, you may also set up early Friday morning (March 30) prior to the opening keynote at 8:30am — the exhibition will be open from 7:30am that day.

Pick Up Conference Materials

Prior to set-up, please visit the NESA Office at the InterContinental-Athens to collect your conference materials (nametag, program, etc). A NESA staff member will escort you to your table.

Internet & Electricity

Complimentary internet will be available throughout conference spaces; electricity access will also be provided.

However, to avoid internet slow-downs, we advise all delegates (including exhibitors) to use only one device at a time, especially during peak use times (eg, coffee breaks, lunches). Thank you for your understanding.

Hotel Room Reservations

To receive the NESA block booking rate at the InterContinental Hotel, please make hotel reservations via the online booking form -- a link will be posted later this Fall. Thank you.

Display Banners/Exhibit Tables

Display Banners: Because of limited space between exhibit tables, we encourage exhibitors to bring tabletop display banners or modestly-sized banners (approx. up to 5 feet/1.5 meters high x 18 inches/45cm wide), rather than very tall/wide floor banners. Thank you!

Exhibit Tables: Table dimensions are approximately 1.8 meters long x 80 centimeters wide. Tables are covered with a tablecloth and skirt.

Security

Hotel security covers conference spaces. Upon request, the InterContinental will provide tablecloths for exhibitors to cover the exhibits after-hours. Leaving valuables unattended is not advised.

Packing-up/Tear-down

Officially, the exhibit closes when the conference adjourns on Sunday late afternoon, April 1. Be sure to bring masking/packing tape to close boxes.

If you plan to donate extra samples to our host school (ACS Athens, a NESA member), please pack and clearly mark those boxes. Inform the NESA Staff so they may alert the school to arrange pick-up.

General Interest Workshops

Institutions with NESA "affiliate organization" status are invited to present one-hour General Interest Workshops during the SEC. Limited workshop slots are available (based on scheduling and space constraints).

NESA will send affiliate organizations more information later this year.
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