EXHIBIT AT NESA #FLC23

SHIPPING MATERIALS TO BANGKOK

Please note that October 13, 14, 15 is a national holiday in Thailand, so package deliveries will not take place/will be interrupted. You are advised to ship your materials as early as possible.

On the box, state clearly the name of the person who will claim them on site. Customs clearance and payment of relevant duties is the sender’s obligation.

Label the box as follows:

*******
ATTN: [Name of Exhibitor Representative]
Company: [Name of Exhibitor Company]
c/o: Mr. Jakkrit Kaewprasit, Event Management Manager
Royal Orchid Sheraton Hotel and Towers
2 Charoen Krung Road, Soi 30 (Captain Bush Lane)
Siphya, Bangrak
Bangkok 10500
THAILAND

Tel: 02 266 0123 ext. 3398
Remark: NESA

******

IMPORTANT:

• On the shipping invoice, you must tick "DDP (Delivery Duty Paid)".

• The hotel will accept shipments delivered to the hotel door only; the hotel cannot handle clearing shipments that are stuck in Customs.

• In case the shipment is not released from Customs, the sender must find their own shipping company and is responsible for any customs duty fee, storage fee, etc. (The hotel can recommend a shipping company, if needed.)

• To avoid any problems, please put "non-commercial value, conference samples only" on the package. If you must state a value for the materials, put a small value (do not put zero value). Separate large shipments into 2-3 boxes to reduce the weight for each box.

• Please email Ms. Ladda Charoenpachok (with a cc to Jakkrit Kaewprasit, email below) with your shipment's tracking number so the hotel has a reference and can monitor deliveries: Ladda.Charoenpachok@sheraton.com.

Royal Orchid Sheraton Contact:

Mr. JAKKRIT KAEWPRASIT
Event Management Manager
Email: Kaewprasit.tee@gmail.com
T + 66 2 266-0123, ext. 3398

For any questions, please contact Laura Canellopoulou at NESA: laura@nesacenter.org.

PICK UP CONFERENCE MATERIALS & Set Up

Prior to set-up, please visit the NESA Office at the Royal Orchid Sheraton – in the "Ayaret" room, second floor near the Ballroom – to collect your conference materials (name badge, program, etc), and any couriered packages. A NESA staff member will escort you to your table.

Exhibitors may set up the day before the conference, Wednesday, October 18, after 3:00pm.

If you do not need a lot of set-up time, you may also set up early Thursday morning (October 19) prior to the opening keynote at 8:30am — the exhibition will be open from 7:30am that day.

Exhibition Hours

The exhibit is open during conference hours. Please see the Conference Schedule (TBA).

Generally, most exhibitors are at their booths each morning before the plenary session or workshops begin, and during high-traffic times, e.g., coffee breaks and the start/end of lunch.

exhibit tableS & DISPLAY BANNERS

Exhibit Tables

Table dimensions are approximately 1.8 meters long x 80 centimeters wide. Tables are covered with a tablecloth and skirt.

Display Banners

Due to space limitations, exhibitors are encouraged to bring tabletop display banners or modestly-sized banners (approx. up to 5 feet/1.5 meters high x 18 inches/45cm wide), rather than very tall/wide floor banners. Wide banners must be placed behind the table and should not exceed the width of the rectangular exhibit table (1.80m).

Exhibit Design

NESA works with the hotel to design the exhibition and assign exhibit tables, giving priority to sponsors and program advertisers. Please do not change tables without approval of the NESA staff. Thank you.

Security

The Royal Orchid Sheraton Exhibit space is an open, public area and does not have dedicated security beyond the hotel's normal security. Upon request, the hotel will provide tablecloths for exhibitors to cover the exhibits after-hours. Leaving valuables, give-away items, etc., unattended is not advised.

Internet & Electricity

Complimentary internet will be available throughout conference spaces; electricity access will also be provided. (Powerstrips with multiple plugs will be shared by two-four exhibitors; if possible, bring chargers with longer cords in case the power strip is not adjacent to your table, or if your table is not located in front of a wall plug.)

However, to avoid internet slow-downs, we advise all delegates (including exhibitors) to use only one device at a time, especially during peak use times (e.g., coffee breaks, lunches). Thank you for your understanding.

Officially, the exhibit closes when the conference adjourns on Sunday, October 22, at 12:00pm.

Be sure to bring masking/packing tape to close boxes.