Near East South Asia - Council of Overseas Schools

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The Exhibition is an integral part of NESA Summits. To encourage delegates to visit the exhibit space, coffee breaks are located within or near the exhibition. Multiple extended breaks have been built into the schedule to allow for networking and visits to the exhibit area.

Please contact for exhibit-related inquiries.

NETWORKING OPPORTUNITY - "Innovation & Learning Session"

LFS24 includes an opportunity to participate in an "INNOVATION & LEARNING SESSION", March 1, 2:00-3:00pm – a networking experience with LFS delegates on the Summit themes of Disruptive Tech and Inclusion/Innovation & Design.

Exhibitors should be prepared to discuss how they support NESA schools in relation to these themes. SEE SESSION DESCRIPTION & GUIDELINES »



Exhibitors may set up their materials on THURSDAY, FEBRUARY 29, after 6:00pm. Alternatively, you may set up on Friday morning from 7:30am. (The first coffee break is 10:00-10:30am)


For more information regarding exhibitor registration, please see the "Pricing & Registration" section below.


Exhibit tables are rectangular, approximately 1.8m (6ft) long x 80cm (2.6ft) wide. They will be covered by tablecloths; exhibitors may bring their own branded tablecloths/coverings if they wish.


Pull-up floor banners can be placed next to or behind each exhibitor's table, as long as they do not block the flow of traffic or infringe on the space of another exhibitor. Tabletop display banners or modestly-sized banners (approx. up to 5 feet/1.5 meters high x 18 inches/45cm wide), rather than very tall/wide floor banners, are encouraged. Wide banners must be placed behind the table and should not exceed the width of the rectangular exhibit table (1.80m).


Complimentary internet will be available throughout conference spaces; electricity access will also be provided. Powerstrips with multiple plugs will be shared by adjacent exhibitors; if possible, bring chargers with longer cords in case the power strip is not next to your table, or if your table is not located in front of a wall plug.


The Royal Olympic Hotel exhibit space is in an enclosed room that will be locked overnight. Upon request, the hotel will provide tablecloths for exhibitors to cover the exhibits after-hours. Leaving valuables, give-away items, etc., unattended at any time (even during Summit hours, ie to go to lunch) is not advised.


Officially, the exhibit closes when the Summit ends on Saturday, March 2 at 3:30pm. Be sure to bring masking/packing tape to close boxes.

If you would like to donate materilas to our host school, the American Community Schools of Athens, please mark the boxes and inform a NESA team member so we can let a school representative know.


Please contact Laura Canellopoulou at NESA:


On the box, state clearly the name of the person who will claim them on site. Customs clearance and payment of relevant duties is the sender’s obligation.

Label the box as follows:


ATTN: [Name of Exhibitor Representative]
Company: [Name of Exhibitor Company]
c/o: Ms Maria Xiromamou, Events Manager
Royal Olympic Hotel
Athanasiou Diakou 28
Athens 117 43 GREECE

Tel: +30 210 928 8400

Remark: NESA Conference


    • The hotel will accept shipments delivered to the hotel door only; the hotel cannot handle clearing shipments that are stuck in Customs.
    • In case the shipment is not released from Customs, the sender must find their own shipping company and is responsible for any customs duty fee, storage fee, etc. (The hotel can recommend a shipping company, if needed.)
    • To avoid any problems, please put "non-commercial value, conference samples only" on the package. If you must state a value for the materials, put a small value (do not put zero value). Separate large shipments into 2-3 boxes to reduce the weight for each box.
    • Please email Ms. Maria Xiromamou with your shipment's tracking number so the hotel has a reference and can monitor deliveries:
Royal olympic hotel Contact:

Events Manager
Tel: +30 210 928 8400

For any questions, please contact Laura Canellopoulou at NESA:


Exhibitor fees include

    • One exhibit table
    • Registration for up to two exhibitor attendees
    • Summit name tag
    • Social event
    • Lunch on March 1 & 2 and coffee breaks

Early Bird Registration ends February 1, 2024. #LFS24 exhibitor registration fees are as follows:

EXHIBITOR FEES Early Bird Registration
(until Feb 1/24)
Regular Registration
(from Feb 2/24)
NESA Affiliate Exhibitors
Includes 1 table and up to 2 attendees
$675 $725
Includes 1 table and up to 2 attendees
$1,155 $1,205

Sponsorship Opportunities

For additional opportunities to highlight your school or organization, we invite you to sponsor the Learning Futures Summit.