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Exhibitors


Royal Orchid Sheraton, Bangkok, Thailand

Exhibitors List

The Conference Exhibition is an integral part of the Spring Educators Conference (SEC).
NESA encourages delegates to visit the exhibit space by locating coffee breaks within the exhibition.

Below are important details for SEC exhibitors in Bangkok:

Shipping Materials to Bangkok

Please state clearly on the box the name of the conference and the name of the person who will claim them on site. Customs clearance and payment of relevant duties is the sender’s obligation.

Box Label Example:

NESA Spring Educators Conference 2019
[REPRESENTATIVE'S NAME WHO WILL EXHIBIT & COMPANY NAME]
c/o Natthaya Kunakulsawat
ROYAL ORCHID SHERATON HOTEL & TOWERS
2 Charoen Krung Road, Soi 30 (Captain Bush Lane)
Siphya, Bangrak
Bangkok 10500
THAILAND

** To avoid any problems, please put "non-commercial value, used for conference only" on the package. If you must state a value for the materials, put a small value (do not put zero value). Separate large shipments into 2-3 boxes to reduce the weight for each box.

Royal Orchid Sheraton Contact:

NATTHAYA KUNAKULSAWAT (YAH)
Event Services Manager
Email: Natthaya.Kunakulsawat@sheratonhotels.com
T + 66 2 665 3399

For any inquiries, please contact Laura Canellopoulou at NESA: laura@nesacenter.org.

Exhibitor Registration Fee

The exhibitor fee structure is designed so that registration and table fees are combined.

Fees include: registration for one exhibitor (representative), one exhibit table, conference program, nametag, social events (Welcome Reception March 29, Gala Evening March 30), lunch on Friday, Saturday, Sunday (March 29-31), and coffee breaks.

Spring Educators Conference 'Early Bird' Registration Fees (until February 20):

  • 1 Exhibitor Affiliate registration + 1 exhibit table: $1,270
  • 1 Exhibitor non-Affiliate registration + 1 exhibit table: $2,185
  • Additional exhibitor: $320

REGISTER NOW
For any questions about registration, please contact Aristea Evangelou at conferences@nesacenter.org

Exhibition Hours

The exhibit is open during conference hours. Please see the Conference Schedule.

Generally, most exhibitors are at their booths each morning before the plenary session or workshops begin, and during high-traffic times, eg, coffee breaks and the start/end of lunch.

Pick Up Conference Materials

Prior to set-up, please visit the NESA Office (in "Ayaret" on Floor 2) at the Royal Orchid Sheraton to collect your conference materials (nametag, program, etc). A NESA staff member will escort you to your table.

Set-Up

Exhibitors may set-up the day before the conference, Thursday, March 28, after 3:00pm.

If you do not need a lot of set-up time, you may also set up early Friday morning (March 29) prior to the opening keynote at 8:30am — the exhibition will be open from 7:30am that day.

Hotel Room Reservations

Please visit the Hotel Reservations page.

Display Banners/Exhibit Tables

Display Banners: Exhibitors are encouraged to bring tabletop display banners or modestly-sized banners (approx. up to 5 feet/1.5 meters high x 18 inches/45cm wide), rather than very tall/wide floor banners. Display banners should not exceed the width of the rectangular exhibit table (1.80m). Wide banners must be placed behind the table.

Exhibit Tables: Table dimensions are approximately 1.8 meters long x 80 centimeters wide. Tables are covered with a tablecloth and skirt.

Exhibit Design: NESA works with the hotel to design the exhibition and assign exhibit tables, giving priority to sponsors and advertisers. Please do not change tables without approval of the NESA staff. Thank you.

Security

The Royal Orchid Sheraton Exhibit space is an open, public area and does not have dedicated security beyond the hotel's normal security. Upon request, the hotel will provide tablecloths for exhibitors to cover the exhibits after-hours. Leaving valuables, give-away items, etc, unattended is not advised.

Packing-up/Tear-down

Officially, the exhibit closes when the conference adjourns on Sunday afternoon, March 31. Be sure to bring masking/packing tape to close boxes.

If you plan to donate extra samples to our host school (Ruamrudee International School), please pack and clearly mark those boxes. Inform the NESA Staff so they may alert the school to arrange pick-up.

Internet & Electricity

Complimentary internet will be available throughout conference spaces; electricity access will also be provided.

However, to avoid internet slow-downs, we advise all delegates (including exhibitors) to use only one device at a time, especially during peak use times (eg, coffee breaks, lunches). Thank you for your understanding.

General Interest Workshops

As a NESA benefit, "affiliate organizations" are invited to present one-hour General Interest Workshops at the SEC. A limited number of workshops is available (based on scheduling and space constraints).

Invitations to present will be sent in the new year to all NESA Affiliate Organizations.