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Exhibitor FAQs

The Conference Exhibition is an integral part of NESA conferences and institutes. NESA encourages delegates to visit the exhibit by locating coffee breaks within the exhibition space. Exhibitions are organized at all four NESA events:

- Advertising opportunities are available in the Fall Leadership Conference and Spring Educators Conference programs.
- Click here for information about sponsorships.


General Interest Workshops Presented by NESA "Affiliate" Organizations: As a benefit of NESA, "affiliate organizations" are invited to present one-hour General Interest Workshops at the FLC and SEC. A limited number of workshops is available (based on scheduling and space constraints) on a 'first-come, first-served' basis. If you represent a NESA "affiliate organization" and are interested in presenting a workshop at SEC 2017, please contact Laura Canellopoulou at NESA:

Exhibitor Registration Fees: Fees include conference program (FLC & SEC only), nametag, conference gift (FLC), bag/portfolio (SEC), entry to social events, coffee breaks and lunch for two or three days (depending on the schedule).

The exhibitor fee structure is streamlined so that registration and table fees are combined. "Early Bird" registration fees for 2016-2017 are as follows:

Fall Leadership Conference (early bird deadline Sept 15, 2016):
1 Member Exhibitor registration + 1 exhibit table*: $1,210
1 Non-member Exhibitor registration + 1 exhibit table: $2,080
Additional exhibitor: $390

Spring Educators Conference (Early Bird deadline Feb 15, 2017):
1 Member Exhibitor registration + 1 exhibit table*: $1,210
1 Non-member Exhibitor registration + 1 exhibit table: $2,080
Additional exhibitor: $305

Fall Training Institute / Winter Training Institute (Early bird deadlines FTI Oct 1 / WTI Dec 18, 2016):
1 Member Exhibitor registration + 1 exhibit table*: $610
1 Non-member Exhibitor registration + 1 exhibit table: $695

*NOTE: If space allows, NESA affiliate exhibitors may request one additional table free of charge. Due to space restrictions, NESA is unfortunately not always able to offer a complimentary table.

Shipping Materials to Event Site*: To courier materials to the conference/institute site, please go to that event's homepage and click the "Exhibitors" tab for the postal address and other relevant instructions.

Set-up: Exhibitors may set-up the day before the conference or institute. Details (exact time, etc) will be emailed to exhibitors and posted in that event's section on this website. If you do not need a lot of set-up time, you may also set up the first morning of the conference or institute.

Size of exhibit tables: Usually, tables are approximately 1.80m long x 80cm wide. They are covered with tablecloths and skirts.

Individual Exhibit Space: NESA exhibitions are modest in size (about 50 tables at the FLC and SEC; approx. 5 exhibitors at FTI and WTI) and are usually located in the foyer of the ballroom where plenary sessions are held (for the two conferences). At the two institutes, held on a member school campus, the exhibit is held in a central location, with the coffee breaks in this area or nearby.

Posters/Banners: NESA does not provide signs or banners with exhibitor names. Attaching posters to walls is prohibited. If you need floor space for a large, wide display/banner, please reserve an additional exhibit table (one additional table is free for NESA members and affiliates) and note you need this space but no table in the "Comments" box on the registration form. A 1.80 meter (approx.) space will be left for the wide display/banner.

Electrical Outlets/Extension Cords: Electrical lines and extension cords can be provided by the hotel or school, upon request. Exhibitors should bring adapter plugs for computers or other equipment.

Packing Up: Officially, the exhibit closes when the conference or institute adjourns. Be sure to bring masking/packing tape to close boxes. If you plan to donate extra samples to our host school, please pack and clearly mark those boxes. Inform the NESA Staff so they may alert the school to arrange pick-up.

*PLEASE NOTE: Due to lack of participation, the consolidated shipment service of exhibit materials sent from the US is no longer offered.

Please contact Laura Canellopoulou at NESA for any questions!

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