EXHIBIT AT NESA #FLC22

Shipping Materials to ABU DHABI

1) To courier materials to the conference site — the InterContinental Hotel Abu Dhabi — please state clearly on the package the name of the conference and the name of the person who will claim them on site. Customs clearance and payment of relevant duties is the sender’s obligation.

Box Label Example:

[YOUR NAME & COMPANY/INSTITUTION]
NESA Conference
c/o Nicole Aslou, Asst. Director of Convention Sales
InterContinental Hotel Abu Dhabi
Al Saud Street, P.O. Box 4171
King Abdullah bin Abdul Aziz Al Saud Street
Abu Dhabi - UAE

Mobile: 050-532-6757

**IMPORTANT**

To avoid problems, please put "samples of no commercial value, used for conference only" on the package. If you must state a value for the materials, put a small value (do not put zero value). Separate large shipments into 2-3 boxes to reduce the weight for each box.

2) You must email Ms NICOLE ASLOU at the InterContinental to alert her of your shipment - be sure to include the shipment details, ie, courier name, waybill number, number of packages, etc. She will alert you if your courier has charged any customs fees and store your packages until the FLC.

Email: nicol.aslo@ihg.com
Mobile : +971 050-532-6757

Please note the InterContinental and NESA are not responsible for customs/clearance fees, nor can they assist to clear packages from UAE Customs.

PICK UP CONFERENCE MATERIALS & Set Up

Prior to set-up, please visit the NESA Office at the InterContinental Hotel Abu Dhabi to collect your conference materials (nametag, program, etc),and any couriered packages. A NESA staff member will escort you to your table.

Exhibitors may set up the day before the conference, Wednesday, October 12, after 3:00pm.

If you do not need a lot of set-up time, you may also set up early Thursday morning (October 13) prior to the opening keynote at 8:30am — the exhibition will be open from 7:30am that day.

Exhibition Hours

The exhibit is open during conference hours. Please see the Conference Schedule.

Generally, most exhibitors are at their booths each morning before the plenary session or workshops begin, and during high-traffic times, e.g., coffee breaks and the start/end of lunch.

exhibit tableS & DISPLAY BANNERS

Exhibit Tables

Table dimensions are approximately 1.8 meters long x 80 centimeters wide. Tables are covered with a tablecloth and skirt.

Display Banners

Due to space limitations, exhibitors are encouraged to bring tabletop display banners or modestly-sized banners (approx. up to 5 feet/1.5 meters high x 18 inches/45cm wide), rather than very tall/wide floor banners. Display banners should not exceed the width of the rectangular exhibit table (1.80m). Wide banners must be placed behind the table.

Exhibit Design

NESA works with the hotel to design the exhibition and assign exhibit tables, giving priority to sponsors and advertisers. Please do not change tables without approval of the NESA staff. Thank you.

Security

The InterContinental Hotel Abu Dhabi Exhibit space is an open, public area and does not have dedicated security beyond the hotel's normal security. Upon request, the hotel will provide tablecloths for exhibitors to cover the exhibits after-hours. Leaving valuables, give-away items, etc., unattended is not advised.

Internet & Electricity

Complimentary internet will be available throughout conference spaces; electricity access will also be provided.

However, to avoid internet slow-downs, we advise all delegates (including exhibitors) to use only one device at a time, especially during peak use times (e.g., coffee breaks, lunches). Thank you for your understanding.

Officially, the exhibit closes when the conference adjourns on Sunday, October 16, at 12:00pm.

Be sure to bring masking/packing tape to close boxes.

If you plan to donate extra samples to our host school (American Community School of Abu Dhabi), please pack and clearly mark those boxes. Inform the NESA Staff so they may alert the school to arrange pick-up.